Artificial Intelligence (AI) Policy

 

This artificial intelligence (AI) usage policy for Jurnal Transformatika is adapted from the standard guidelines of Elsevier Generative AI policies for journals. These guidelines aim to provide transparency and ethical guidance regarding the responsible use of generative AI and AI-assisted technologies in manuscript preparation, peer review, and editorial workflows.

1. Guidelines for Authors

  • Human Oversight and Accountability: AI tools must never be used as a substitute for human critical thinking, expertise, and scientific evaluation, and must always be applied under human control and oversight. Authors are fully responsible and accountable for the contents of their published work, including carefully reviewing and verifying the accuracy, completeness, and authenticity of all text, findings, and references.
  • Authorship Criteria: AI tools must not be listed or cited as an author or co-author. Authorship carries legal and ethical responsibilities that can only be attributed to and performed by human researchers.
  • Permitted and Prohibited Text Uses:
    • Permitted: Summarizing research literature, assisting with organizing or structuring the manuscript, and improving the grammar, clarity, and readability of text written by the authors.
    • Prohibited: Generating substantive sections of a manuscript without genuine intellectual contribution from the author, fabricating or manipulating research data and results, or inventing false citations.
  • Use of AI in Figures, Images, and Artwork:
    • Explanatory Images: AI tools may be used to support creating flowcharts, decision trees, timelines, or experimental workflow diagrams, provided their use is disclosed in the image caption and in the general AI disclosure statement.
    • Data Visualizations: Permitted only when the visual output is directly derived from underlying datasets using reproducible analytical, computational, or statistical methods described in the Methods section.
    • Primary Research Images: AI tools must not be used to create or alter images representing primary observed or experimental data (such as microscopy, radiology scans, western blots, or patient images).
    • Graphical Abstracts: General-purpose generative AI image tools must not be used to create graphical abstracts; authors are encouraged to use dedicated scientific illustration tools.
  • AI Disclosure Statement:
    • Authors must include a separate Declaration of Generative AI and AI-Assisted Technologies section at the end of their manuscript, placed immediately before the References.
    • Exceptions: Basic checks for spelling, grammar, and punctuation, standard reference manager functions, and accessibility features in disability-related assistive technology do not require disclosure.
    • AI in Research Methods: When AI tools form part of the formal research design or methodology (e.g., data analysis or code development), their use must be described in detail within the Methods section rather than in the general writing disclosure.
  • Data Privacy & Intellectual Property: Authors must verify the terms and conditions of any AI tool to ensure that unpublished manuscripts and confidential inputs are not retained, shared, or used to train AI models.

Author Declaration Format (Required when using AI): "Declaration of generative AI and AI-assisted technologies in the manuscript preparation process: During the preparation of this work, the author(s) used [NAME OF TOOL / SERVICE] in order to [REASON]. After using this tool/service, the author(s) reviewed and edited the content as needed and take(s) full responsibility for the content of the published article."

2. Guidelines for Reviewers

  • Manuscript Confidentiality: Submitted manuscripts are confidential documents. Reviewers must not upload a submitted manuscript or any part of it into an AI tool, as doing so may violate author confidentiality, proprietary rights, and data privacy regulations.
  • Assessment Accountability: Scientific evaluation and critical judgement remain the sole responsibility of the reviewer, as AI tools risk generating incorrect, incomplete, or biased conclusions. Reviewers remain fully accountable for the content of their review reports.
  • Permitted Use: AI tools may only be used in a supportive capacity (such as improving the language and structure of the review report or assisting with background literature searches), provided confidentiality is strictly maintained using private AI tools that do not retain or learn from user input.
  • Disclosure: Reviewers must disclose the use of AI tools in their review report (specifically in the comments to authors section), detailing the tool name and purpose. Basic spelling and grammar checks do not require disclosure.

Reviewer Declaration Format: "During the preparation of this report, I used [NAME OF TOOL / SERVICE] in order to [REASON]. After using this tool/service, I reviewed and edited the content as needed and I take full responsibility for my critical assessment and feedback on this manuscript."

3. Guidelines for Editors

  • Submission Confidentiality: Editors must treat submitted manuscripts as confidential documents and must not upload manuscripts or any part of them into AI tools to safeguard intellectual property and privacy.
  • Editorial Decision-Making: AI tools cannot replace an editor's critical thinking, independent evaluation, and final decision-making. Editors remain fully responsible and accountable for the editorial process and decision letters.
  • Permitted Use: Editors may only use private AI tools in a supportive capacity without sharing confidential manuscript content (e.g., refining decision letter language or conducting background literature searches).
  • Journal System AI Integration: Journal editorial workflows may utilize internal AI tools for technical compliance checks (e.g., guideline adherence and completeness), research integrity verification, or reviewer matching, provided human oversight remains central to all decisions.